Catalog

Budget & Finance

New Jersey law (N.J.S.A. 40:54-8) sets the minimum funding for municipal public libraries at “1/3 mill,” or $0.33 on each $1,000 of equalized value of all assessable property in the Town. By State law, the municipality must allocate this money to the library in its annual budget. Unlike some libraries in New Jersey, the Mahwah Public Library does not receive funds above the “1/3 mill” minimum. As a result, the Library’s budget tracks the equalized property value; as property values fluctuate, so does the Library’s annual budget.

2019 Budget Note

When preparing the 2018 budget narrative, we were enthusiastic about the positive changes: stable staffing levels, support for robust collections and exceptional programs, a financial commitment to maintaining a welcoming environment and a generally optimistic view of the future.  Most of those positive changes will reversed in 2019.  The slight, 0.44% decline in the equalized property value translates to a $8,800 loss of income. Anticipated increases in medical insurance, pension and DCRP total $20,000.  Funding the startup costs of BCCLS essential new delivery service adds another $9,000 expense to an already difficult budget.  The decreasing income, combined with increasing fixed costs create a $38,000 deficit in the budget that could only be filled by cutting materials, programs, fixtures and equipment, repairs to the facility and other important operating costs. 

Funding for operating costs that may come out of the current and forthcoming Strategic Plans are not included in this budget.  This draft budget removes funding for a part-time technology assistant that was identified in the current strategic plan.  It does not include funding for interns to assist with converting to a non-Dewey shelving system, nor does it include funding for additional staffing to support becoming a passport agency or increased programming.  It does not include funding necessary to convert existing part-time positions to full-time, such as a marketing coordinator. These initiative will need to be carefully weight in the adopted budget and upcoming Strategic Plan. Perhaps the most essential outcomes from the Strategic Plan will be viable options for sustainable, long-term funding.

2019 Adopted Budget

   

Adopted
2018 Budget

  Proposed
2019 Budget
% Change
2018 to
2019
% of
Expense
Income              
   4200 Municipal Appropriation   2023825   2014971 -0.4%    
   4300 NJ State Aid   11237   11331 0.8%    
   4400 Interest   1000   1000 0.0%    
   4500 Grants,Gifts & Donations   5000   5000 0.0%    
   4600 Patron Revenue   27700   28900 4.3%    
   4700 Miscellaneous Revenue   7500   7500 0.0%    
   4800 Unemployment Reserve   1000   2000 100.0%    
Total Income                         $2,077,262                          $2,070,702 -0.3%    
Gross Income                         $2,077,262                        $2,070,702 -0.3%    
Expenses              
   5000 Salaries and Withholdings   1051500   1062000 1.0%   51%
   5100 Personnel Benefits   343727   343698 0.0%   17%
   5200 Library Materials              
      5210 Books   132500   125500 -5.3%  
      5220 Audio-Visual   63500   56250 -11.4%  
      5230 Periodicals   7000   7000 0.0%    
      5240 Digital & Online Resources   55500   61000 9.9%  
   Total 5200 Library Materials   258500   249750 -3.4%   12%
   5300 Programming              
      5310 Adult   28000   26600 -5.0%    
      5320 Young Adult   20000   19000 -5.0%    
      5330 Juvenile   24000   22800 -5.0%    
      5340 ESL   4000   3000 -25.0%    
      5350 Museum & Cultural Passes   5000   4500 -10.0%    
   Total 5300 Programming   81000   75900 -6.3%   4%
   5400 Operating Expense   145235   150344 3.5%   7%
   5500 Professional Service   22500   20000 -11.1%   1%
   5600 Fixtures, Furnishings & Equip   11500   9000 -21.7%   0%
   5700 Building & Grounds   163300   160010 -2.0%   8%
Total Expenses    $ 2,077,262                          $2,070,702 -0.3%   100%
Net Operating Income    $(0)                                      $(0)      

2019 Library Budget by Category

Recent Audits

The Library values integrity and acts with honesty and fairness as it conduct its business.  As part of the Library's commitment to transparency and open government, recent audit results are posted online.

100 Ridge Road, Mahwah, NJ, 07430 201.529.READ
info@mahwahlibrary.org